Position:                      Administrative Assistant to Food Service

Term:                           Full-time, 12 Months

Classification:             Classified, Non-exempt

Location:                     Welcome Center

Qualifications:             High School Diploma or Equivalent, required; Clerical experience in a school setting, preferred; Knowledge of school food service programs and operations, preferred

Supervisory:                No

Reports to:                  Director of Food Service

Position Summary

The administrative assistant to the Food Service department plays a vital role in the daily functions and operations of the department. This position serves as a first point of contact for all Free and Reduced meal programming and provides general clerical support to the department as a whole.

General Expectations:

• Supports the mission of Carthage R-9 School District.
• Supports the value of education.
• Become familiar with, enforce, and follow all applicable Board policies and regulations, administrative procedures, other directions given by district administrators and supervisors, and state and federal laws.
• Properly supervise students at all times, if applicable to essential job functions.
• Obey all safety rules, including rules protecting the safety and welfare of students.
• Care for, properly use, and protect school property.
• Maintain courteous and professional relationships with students, parents/guardians, other district employees and the public.
• Communicate effectively with supervisors, department staff, all members of the school district, and community as required.
• Provides excellence in customer service both internally and externally.
• Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
• Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
• Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
• Conduct all official business in a professional and timely manner, utilizing district technology resources.
• Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
• Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
• Solve practical problems as needed to complete job duties.
• Read and interpret documents such as work orders, safety rules, and handbooks and apply to job duties.

Essential Functions:

• Provide general clerical support to the department, including, but not limited to, answering calls, assisting visitors, filing, maintaining records, etc.
• Review and maintain timesheets for all departmental employees, ensure their accuracy on a weekly basis.
• Serve as the first point of contact for all Free and Reduced program needs, assisting with applications, and processing applications in a timely manner.
• Monitor all F-R Lunch statuses and follow up with families as needed. 
• Assist with weekly kitchen inspections to evaluate compliance, cleanliness, and operational standards.
• Assist with accurate preparation and timely filing of all reports, records, and documentation required for the Child Nutrition Services Program
• Maintain student and staff meal records within the applicable software system.
• Assist with all necessary communications from the department to students, parents, vendors, and staff.
• Assist with purchasing, billing, and inventory.
• Assist Food Service Managers with inventory management, production records, and regular reconciliations.
• Assist in preparing for meetings as needed.
• Assist in the onboarding of new staff and provide training as needed.
• Assist in the creation and maintenance of all menus.
• Assist with operations at the building level, serving as a substitute cook or cashier, as needed.
• Carry out all other duties as assigned.

Physical Demands

While performing the duties of this job, the employee is regularly required to walk, talk, and hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision, distance vision, and depth perception. The employee must be able to lift 25 pounds.

Attendance

Regular and consistent attendance is an essential function of this position. 

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The individual who holds this position will regularly work in an office environment, but also a school environment that is noisy and active when needed.  Occasionally the individual may be required to work outdoors for short periods of time.

Note:  The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Carthage R-9 School District is an Equal Opportunity Employer and does not illegally discriminate in its programs, services, activities or facilities.